Cafeteria Management

Automate the whole canteen on Matrix COSEC — menu creation and scheduling, pre-paid and post-paid payments, self-service ordering at the counter, and consumption reporting that exports to payroll. Faster service, fewer disputes, and a clear record of who ate what. Cloud or on-premise.

Factories, offices, hospitals, schools, and labour camps all run canteens — and most still run them on cash, paper tokens, and manual tallies that create long queues, disputed charges, and hours of reconciliation.

Matrix COSEC Cafeteria Management replaces that with one system covering the whole cycle from menu to payment. Administrators build the menu and schedule it ahead by day and time; staff pay from a pre-paid smart-card wallet or a post-paid account that deducts from salary, within daily and monthly limits; diners order in seconds at a self-service screen and identify themselves by face, fingerprint, or mobile; and finance pulls consumption reports that export straight into payroll. Queues shrink, charges stop being argued over, and the canteen stops leaking time and money.

Capabilities

Build the menu and schedule it ahead

Administrators create up to 255 food items and pre-schedule as many as 48 different menus to specific days and times — breakfast, lunch, the night-shift meal, a weekend special — so the right menu is live the moment the counter opens.

Several vendors can run under one system, each with its own items, which keeps a mixed canteen organised without juggling separate tools.

Pre-paid wallets or post-paid salary deduction

Staff pay the way that suits the site. A pre-paid account tops up a smart card and draws down with each meal; a post-paid account runs on credit and settles through a salary deduction at month-end.

Either way, daily and monthly spending limits keep consumption in check — no surprises on the payroll run, and no cash changing hands at the counter.

Post-paid consumption and deduction data transfer directly to payroll and third-party systems, so what staff ate becomes a line on the payslip without anyone re-keying it.

The hours that used to go into reconciling canteen tallies against payroll disappear, and the figures match because they come from the same source.

Order in seconds at the counter

COSEC MIRROR turns an Android TV or tablet into a self-service ordering point: diners see the live menu, pick their items, and identify themselves by face recognition, fingerprint, or mobile — no token, no cashier, no line building up behind them.

Transactions that used to take a minute take a few seconds, which is the difference between a smooth lunch rush and a queue out the door.

See exactly what's consumed

Over 30 built-in reports break consumption down by user, department, food item, day, and month, so finance and admin see precisely what the canteen is serving and to whom.

Patterns that were invisible on paper — a department over budget, an item nobody orders, a spike on a particular shift — become obvious, and menus and budgets get adjusted on evidence instead of guesswork.

Features

Multiple Credentials

Diners identify themselves by face recognition, fingerprint, or mobile — whatever suits the counter.

Blocked Users

Anyone who exceeds their daily or monthly limit is blocked automatically, so spending stays within policy.

Auto Recharge

Scheduled pre-paid top-ups activate on their own — no manual recharge, no card running empty mid-meal.

Receipt Printing

Integrates with supported printers to print a receipt at the point of sale whenever one is needed.

Multiple Vendors

Run several vendors and up to 255 food items under one system, each with its own menu.

Self-Service Balance & History

Staff check their canteen balance and review what they've spent from the COSEC employee self-service portal and mobile app — no asking admin for a printout.