Contract Workers Management
Run third-party contractors as their own workforce category on Matrix COSEC — central worker profiles, a self-service contractor portal, project-bound work orders and induction, contractor time-attendance, and blacklisting — cloud or on-premise.
Contractors aren't employees, but most sites manage them as if the difference doesn't matter — a stack of spreadsheets per contractor, badges handed out and rarely taken back, induction records in a binder, and no single view of who's on site under which work order.
When a project ends, access lingers; when an incident happens, no one can say whose worker it was. IPTech deploys Matrix COSEC Contract Workers Management to run contractors as their own category: a central profile per worker, a portal where each contractor manages its own people and work orders, project-bound access and induction gates, and contractor attendance tracked to the same standard as permanent staff — with blacklisting to keep barred workers out.
Capabilities
Every contractor worker in one profile, not ten spreadsheets
Contract-worker information usually lives in scattered spreadsheets that no two sites maintain the same way. COSEC centralizes it — one profile per worker carrying personal details, contact information, a photograph, and access rights.
Onboarding a worker, checking who they are, and revoking them later becomes a single record, not a hunt through files — and the same profile drives their access and attendance from day one.
A portal where contractors manage their own people
Each contractor gets a dedicated portal to run their own workforce: review assigned work orders, track their status, add new workers, submit worker profiles for approval, update their own details, and generate reports.
The administrative load of contractor management shifts to the contractor — your team approves rather than data-enters, and the records stay accurate because the people closest to them keep them current.
Work orders you can actually track
Delegate tasks to the right contractor by their specialized expertise, then track every work order from a single window.
Project managers see the status of all work orders at a glance instead of chasing contractors for updates — the work, the people on it, and where it stands, in one view.
Contractor attendance and pay, to the same standard as staff
Contract workers' attendance, timings, shifts, and overtime are managed with the same precision as permanent employees — flexible policies, not a separate manual process.
That attendance feeds straight into third-party payroll, HRMS, and ERP through direct integration, eliminating re-keying errors, and every report exports to PDF, Excel, Word, RTF, CSV, and text.
Features
Easy Contractor Creation
Create a detailed contractor record, assign multiple work types, and generate prescribed-format reports.
Worker Profile Creation
Create worker profiles with pass types assigned by profile, location, and department.
Worker Induction
Define induction levels tied to work orders and approving authorities for efficient onboarding.
Informative Dashboard
One dashboard for work-order status, contractor details, and worker-attendance summary at a glance.
Workers' Access Control & Time-Attendance
Manage worker time-attendance with custom policies and shifts, while access control blocks unauthorized entry.
Blacklist Workers
Keep a record of blacklisted workers and prevent their entry into the premises.
Deployment Options
Related Use Cases
Contractor Onboarding & Site Access
Construction
Capture Iqama, nationality category, and safety induction at the gate house. Issue contractor credentials with built-in expiry tied to the contract end date. Replace paper logbooks with biometric gate access and audit-ready records.
Contractor Maintenance Access
Facilities Management
Time-bound credentials for maintenance crews and service contractors entering commercial buildings, residential compounds, and mixed-use developments. Permit-to-work integration enforces an active permit at the reader; credential expiry matches the contract or work-order window.
Turnaround Contractor Access
Manufacturing
Manage thousands of contractor personnel arriving for a planned turnaround or shutdown — biometric enrolment at the gate house, time-bound credentials matched to the turnaround window, permit-to-work integration so site access requires an active permit, and automatic revocation when the turnaround ends.
Project Labour Cost Allocation
Construction
Clock workers in against specific job numbers, cost centres, or project phases — and roll the hours into project-level reports that feed accounting and progress billing. Replaces month-end reconciliation disputes between contractors and projects with a queryable record from the day work happened.
Industries Using This Solution
Sectors deploying this solution in the field
Trusted By
Matrix global deployment