Contract Workers Management

Run third-party contractors as their own workforce category on Matrix COSEC — central worker profiles, a self-service contractor portal, project-bound work orders and induction, contractor time-attendance, and blacklisting — cloud or on-premise.

Contractors aren't employees, but most sites manage them as if the difference doesn't matter — a stack of spreadsheets per contractor, badges handed out and rarely taken back, induction records in a binder, and no single view of who's on site under which work order.

When a project ends, access lingers; when an incident happens, no one can say whose worker it was. IPTech deploys Matrix COSEC Contract Workers Management to run contractors as their own category: a central profile per worker, a portal where each contractor manages its own people and work orders, project-bound access and induction gates, and contractor attendance tracked to the same standard as permanent staff — with blacklisting to keep barred workers out.

Capabilities

Every contractor worker in one profile, not ten spreadsheets

Contract-worker information usually lives in scattered spreadsheets that no two sites maintain the same way. COSEC centralizes it — one profile per worker carrying personal details, contact information, a photograph, and access rights.

Onboarding a worker, checking who they are, and revoking them later becomes a single record, not a hunt through files — and the same profile drives their access and attendance from day one.

A portal where contractors manage their own people

Each contractor gets a dedicated portal to run their own workforce: review assigned work orders, track their status, add new workers, submit worker profiles for approval, update their own details, and generate reports.

The administrative load of contractor management shifts to the contractor — your team approves rather than data-enters, and the records stay accurate because the people closest to them keep them current.

Work orders you can actually track

Delegate tasks to the right contractor by their specialized expertise, then track every work order from a single window.

Project managers see the status of all work orders at a glance instead of chasing contractors for updates — the work, the people on it, and where it stands, in one view.

Contractor attendance and pay, to the same standard as staff

Contract workers' attendance, timings, shifts, and overtime are managed with the same precision as permanent employees — flexible policies, not a separate manual process.

That attendance feeds straight into third-party payroll, HRMS, and ERP through direct integration, eliminating re-keying errors, and every report exports to PDF, Excel, Word, RTF, CSV, and text.

Features

Easy Contractor Creation

Create a detailed contractor record, assign multiple work types, and generate prescribed-format reports.

Worker Profile Creation

Create worker profiles with pass types assigned by profile, location, and department.

Worker Induction

Define induction levels tied to work orders and approving authorities for efficient onboarding.

Informative Dashboard

One dashboard for work-order status, contractor details, and worker-attendance summary at a glance.

Workers' Access Control & Time-Attendance

Manage worker time-attendance with custom policies and shifts, while access control blocks unauthorized entry.

Blacklist Workers

Keep a record of blacklisted workers and prevent their entry into the premises.

Time-Bound Worker Passes

Worker passes are issued for the work order's validity dates, so access is scoped to the project window — a finished order doesn't leave live badges behind.